Staff Accountant
Job Description
Staff Accountant
Location: Upland, CA
Schedule: Monday - Friday | 8:00 AM to 5:00 PM
Pay Range: $32- $38/HR
We are seeking a detail oriented and dependable Staff Accountant to support daily accounting operations and ensure accurate, timely financial reporting. This role plays a key part in maintaining the integrity of financial records, supporting compliance, and contributing to month end and year end close processes.
This is a hands-on position reporting directly to leadership and partnering cross functionally with internal teams and external CPA partners.
Key Responsibilities
General Ledger & Transaction Oversight
Manage and review all financial transactions within QuickBooks
Ensure proper coding by department, budget, and cost center
Maintain organized, audit ready financial records
Cash Flow Management
Monitor daily cash balances and forecast operational needs
Provide leadership visibility into projected cash requirements
Accounts Payable
Review, categorize, and schedule vendor payments through Bill.com
Ensure timely and accurate invoice processing
Maintain vendor records and resolve discrepancies
Accounts Receivable
Oversee collections and monitor outstanding balances
Provide reporting on accounts over 60 days past due
Partner internally to resolve billing discrepancies
Sales & Use Tax Compliance
Prepare and file quarterly sales tax returns
Ensure proper reporting classifications and regulatory compliance
Financial Reporting & Reconciliations
Perform monthly bank, credit card, and general ledger reconciliations
Support month end and year end close
Prepare monthly, quarterly, and annual financial statements
CPA & Regulatory Coordination
Collaborate with external CPA partners
Ensure compliance with GAAP and reporting requirements
Oversee business licenses, Secretary of State filings, and tax obligations
Qualifications
3 to 5 years of progressive accounting experience
Bachelor s degree in Accounting, Finance, or related field preferred. Equivalent experience will be considered.
Working knowledge of GAAP
Strong experience with full cycle accounting and general ledger management
Proficiency in QuickBooks (Desktop or Online)
Experience with Bill.com or similar AP automation tools preferred
Experience preparing financial statements and sales tax filings
Advanced Excel skills including formulas and financial analysis
Ability to manage multiple priorities and meet deadlines
Strong communication skills and high attention to detail
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