Front Desk Administrative Assistant
Job Description
Position: Recruiting Assistant
Location: Grand Rapids, MI
Schedule: Monday Friday, 8:00 AM 5:00 PM
Pay: $18 (based on experience)
Position Overview
We are seeking a professional and organized Recruiting Assistant to support daily office operations and assist with candidate management. This role serves as the first point of contact for applicants and clients while supporting the recruiting team with screening, onboarding, and administrative tasks.
Key Responsibilities
Front Desk & Administrative Duties
Greet and assist all walk-in applicants, employees, and clients
Answer and direct incoming phone calls in a professional manner
Maintain a clean, organized, and welcoming office environment
Schedule interviews and manage calendars for the recruiting team
Perform data entry, filing, and general administrative support
Collect timecards weekly
Recruiting Support
Conduct initial candidate screenings (phone and in-person)
Assist with interview coordination between candidates and clients
Prepare and process new hire paperwork and onboarding documents
Ensure all candidate files and records are accurate and up to date
Support recruiters with day-to-day hiring activities
Candidate & Employee Support
Provide excellent customer service to candidates and field employees
Assist applicants through the onboarding process step-by-step
Follow up with candidates regarding next steps and employment details
Address basic employee questions and escalate when needed
Qualifications
Previous experience in administration, customer service, or recruiting support preferred
Strong communication and interpersonal skills
Comfortable working in a fast-paced, people-focused environment
Proficient in Microsoft Office (Word, Excel, Outlook)
Strong attention to detail and organizational skills
Ability to multitask and stay organized throughout the day