Administrative Assistant


Job Details

Administrative Assistant

Corona, California

06/05/2020

40551

Contract/Temp

Job Description



Administrative Assistant – Corona, CA

 

The Administrative Assistant works closely with the Director and team by providing administrative assistance to the division. The Administrative Assistant is responsible for a wide variety of office duties while representing and maintaining the Team both internally and externally while interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with customers and co-workers.

 

Job Duties:

  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and/or referring to the appropriate staff.
  • Compose, modify and proofread correspondence, reports or presentations.
  • Assist with general administrative activities such as arranging travel, accommodations, logistics and catering for internal meetings on a cost efficient basis.
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports special projects and other documents in support of departmental operations and objectives.
  • Prepare, process invoices and check requests.
  • Prepare expense reports in Concur business travel and expense management software system.
  • Order and maintain office supply orders.
  • Manage all mail and package shipping duties – incoming and outgoing (internal & external).
  • Perform light office cleaning such as emptying the office trash cans.
  • Maintain calendar daily for optimum organization and time management.
  • Other Duties as assigned

 

Requirements:

 

  • High School Diploma required. College preferred.
  • Prior Administrative Assistant experience required. Minimum of two years Administrative Assistant experience is preferred.
  • Advanced Excel, PowerPoint and Word required.
  • Ability to handle multiple tasks in a work environment where rapidly changing priorities can be the rule rather than the exception.
  • Outstanding attention to detail and accuracy.
  • Self-starter who for learning all aspects of the business. Driven to excel, grow and is willing to step outside of the job description.
  • Excellent verbal and written communication skills with special attention to spelling and grammar.
  • Superior organization and time management skills.
  • Ability to function effectively as a member of a team with willingness to assist with special tasks and projects as assigned.

 

Location: Corona, CA (Working Remotely)

Pay: $18.00-$19.00/hr. depending on experience


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