Staff Accountant

We are seeking a detail-oriented Staff Accountant to support our Financial Department in processing Accounts Receivable and Accounts Payable, running credit checks on vendors and customers, maintaining fixed asset schedules, and assisting with other general accounting responsibilities. This role is essential in supporting the overall financial operations of the company.

Pay: $60 to $70K/Year

Responsibilities

Accounts Receivable

• Prepare accurate and timely customer invoices based on sales orders and change orders.

• Send invoices to customers via email or through the company s accounting software.

• Post customer payments to accounts and file deposit receipts once payments are received.

• Prepare aging reports and communicate with customers regarding delinquent accounts and payment terms.

• Assist with the preparation of cash flow projections.

• Process check and cash deposits and handle any issues related to returned or insufficient funds (NSF) checks.

Accounts Payable

• Verify transaction documents for accuracy and completeness. Prepare payment schedules and process disbursements via check or electronic transfer.

• Record vendor payments upon completion of transactions.

• Maintain a cashflow projection schedule showing expected inflows and outflows of cash; provide this to management weekly.

• Reconcile vendor accounts by reviewing monthly statements and related transactions.

• Prepare accounts payable aging reports and assist with other financial reports as needed.

General Accounting Duties

• Enter and record transactions in the accounting system; assist with financial reports, budgets, and general administrative financial tasks.

• Collaborate with other team members, vendors, and customers to address inquiries and resolve discrepancies.

• Record payroll journal entries and coordinate with Human Resources to resolve payroll-related questions.

• Conduct credit checks on new and existing customers as part of the account setup and review process.

• Organize and maintain historical records of all invoices, reports, receipts, and checks within the company s file system.

• Assist with purchasing of equipment or supplies and maintain the fixed assets schedule.

Qualifications

• Associate s degree in Accounting or at least 2 years of relevant accounting experience required

• Strong work ethic with a commitment to accuracy, confidentiality, and attention to detail

• Positive, team-oriented attitude with the ability to work collaboratively across departments

• Professional communication and interpersonal skills for interacting with customers, vendors, and team members

• Proficiency in Microsoft Office (Excel and Word required)

• Experience using QuickBooks Desktop required

• Familiarity with Microsoft Dynamics Great Plains preferred but not required

Job Details

• Job Type: Full-time

• Compensation: Salary (dependent on experience)